mngt - bus - Time management- yahoogroup course notes

 Time Management yahoogroup postings were online lessons given by.... (don`t know his name, I know he is an Indian and very clever man) in the 2000`s - 2004 maybe.

Definition

Time management : "It is getting into a discipline of doing a specific activity at a specific point of time frame".

1st lesson

Time management tips are common sense things but, some people find it difficult to follow. Because we are wired and programmed in a particular style. We have a brain conditioning for our mind and behaviour.

"We are comfortable to do things in the way we are used for a very long time. Any change from a pre-set pattern of behaviour is difficult to practice and sustain."

Consequently, many promises that we tell to ourselves are forgotten after few weeks.

But you should start from something, which is small and simple to follow. Do not start with a big thing:

• choose a specific time, and follow this meticulously: a coffee at 7 o`clock
• try to stick to the schedule in the next 30-40 days
• once you are able to follow this routine, your confidence will go up, and then you can take up bigger issues

2nd lesson

Definition

Persistent: it is the ability to continue in any course of action with a determination and iron will.

We should be persistent. 

• It is critical for success in life.
• it is a mindset to continue our efforts with a strong belief and faith

George Bernard Shaw wrote for 9 years. No publisher accepted his writing or articles. He never gave up, until becoming world`s one of the most famous writer. He believed he would succeed and he succeeded.

Make a list of the projects that you left off, gave up. "Choose a project in which you still believe and want to succeed. Set aside some specific portion of your time, and with persistence continue your efforts. You will understand how much power you have inside you"

3rd lesson

Working long hours in office does not mean effectiveness. 

The important thing is not the longevity of working hours but "productivity of each unit of time". 

 time is a ressource and when you spend it analyze the time spent with return on investment ROI.

What do we lack:

• planning
• skill or knowledge
• ressources
• concentration

Try these:

• timesheet for where your time is spent
• analyze theaks
• Check if you have the ressource for the task
• make a time frame: start time and end time for each activity
• insulate yourself from exterior
• drop in visitors
• telephone calls
• let people know that you did the job in time and with the required quality. 
• Stop at the planned time

4th Lesson

Home vs Office Life

Without a happy family life, there can not be a happy office life and vice versa.

once a month-eat at family favorite restaurant

5th lesson

have a daily and weekly planning schedule, Start with a little and start with a small change. Do not plan the whole day at the beginning.

Instead of doing 30 minute jogging do 15 minutes, instead of reading 1 hour, read 15 minutes.

Make small blocks not large blocks of time

6th lesson

How much time to plan

The problem is to stick to your plan

60% of the time for planned activities - for goal oriented tasks, shut yourself out and concentrate on this activity

20% unplanned activities

20% unexpected activities

7th lesson

Quality of focus on your roles

Definition

Role: it is the responsibility that you have on a specific portfolio of life. It is different then what you are on present life.

be keen (hevesli keskin ol) on dealing with your goals.

• concentrate on that role by allocating enough time 
• to hold on on that role: rolune sadik olmak icin
• to make a significnat contribution in that role

Dedicate all your time with a single minded focus : focus all your attention and focus on the project in hand: that is your key factor for success

8th lesson

Check lists and time management

• Self discipline yourself for managing your time effectively.
• decide 
• what is to be done
• when to do it
• rest is self-discipline
• are you systematically doing what you decided
• do not fail to stick to the schedule: follow what you planned out
• use systems and procedures to follow it
• use checklist for it and put dates next to them
• get up on time
• yoga
• meditation
• jogging
• prayer
• socialising
• learning a new lang
• phone calls
• listen to music
• learn a new skill
• helping others
• book reading
• positive self talk
• greeting on birth day, wedding day etc

Subject	01	02	03	04	05	06	07	08	09	10	11	12	13	14	15	16	17	18	19	20	21	22	23	24	25	26	27	28	29	30	31
Get up on time
Yoga
Meditation
Jogging
Prayer
Socialising

You can add more items in the list, once you start to get more disciplined, and you will be!

9th lesson

Focus on tasks and not on activities

• what are you doing and why are you doing it? 
• what will be the end result of the activity
• activity = reading a book
• task: acquisition of knowledge
• task = end result of the activity(ies) 
• all activity should 
• have a task
• otherwise the activity become nonsense
• produce the expected result
• otherwise the activity becomes a waste of time

We must all our activities and tasks together. This is an important ingredient for success. We should start an activity with an end in our mind (task). We should not say "I am jogging", but "I will be one kg less in 30 days by jogging 15 min a day", or " I am improving my menta; health by meditating".

When we link an activity to a task, 

• we will be able to measure the result of our outcome. 
• release our time from unnecessary activities
• able to distinguish between 
• `value adding` activities : it takes us nearer to our goals or objectives
• `non-value adding` activities : they are just filler material for our time. Meaningless

Quotes

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• Belirle: Neyin 
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